Seller Documentation

Seller Documentation Requirements for Edopt Ecom Solutions Private Limited (Marketplace)

Effective Date: 01-Nov-2024

To become a registered seller on Edopt Ecom Solutions Private Limited (operating via the marketplace edopmart.com), sellers are required to provide certain documents to verify their identity, business legitimacy, and compliance with Indian laws and regulations. This ensures that only legitimate and trustworthy businesses can list and sell products on our platform.

Below are the comprehensive Seller Documentation Requirements for registering and maintaining a seller account.

1. Business Registration Documents

Sellers must provide valid documents to verify their business entity type and legitimacy. Depending on the type of business, the following documents are required:

1.1 Sole Proprietorship / Individual Sellers

  • Aadhaar Card: A valid Aadhaar card of the owner or proprietor.
  • PAN Card: A valid PAN card in the name of the individual or business.
  • Business Address Proof: A document that shows the current address of the business, such as:
    • Utility Bill (Electricity, Water, or Gas bill) dated within the last 3 months.
    • Rent Agreement (if the premises are rented).
    • Any other official document showing the business address.

1.2 Partnership Firms

  • Partnership Deed: A registered Partnership Deed outlining the terms of the partnership.
  • PAN Card: A valid PAN card for the partnership.
  • GST Registration: If applicable, a copy of the GST registration certificate for the partnership.
  • Business Address Proof: A recent utility bill or rent agreement showing the business address.
  • Identity Proof: Valid identity proof (Aadhaar Card, Passport, Voter ID) for each partner.

1.3 Limited Liability Partnerships (LLP)

  • Certificate of Incorporation: A copy of the Certificate of Incorporation issued by the Registrar of Companies.
  • LLP Agreement: A copy of the LLP Agreement outlining the structure and operations of the LLP.
  • PAN Card: The PAN card of the LLP.
  • GST Registration: A copy of the GST registration certificate (if applicable).
  • Business Address Proof: Recent utility bill or rent agreement showing the registered address of the LLP.
  • Identity Proof: Valid identity proof (Aadhaar Card, Passport, Voter ID) for each authorized signatory of the LLP.

1.4 Private Limited Companies

  • Certificate of Incorporation: A copy of the Certificate of Incorporation issued by the Registrar of Companies (RoC).
  • Memorandum and Articles of Association: A copy of the Memorandum and Articles of Association (MOA/AOA).
  • PAN Card: A valid PAN card of the company.
  • GST Registration: A copy of the GST registration certificate (if applicable).
  • Board Resolution: A Board Resolution authorizing the signatory to act on behalf of the company for seller registration.
  • Business Address Proof: A recent utility bill or rent agreement showing the business address.
  • Identity Proof: Valid identity proof (Aadhaar Card, Passport, Voter ID) of the authorized signatory.

2. Financial Documents

In order to ensure transparency and smooth payment processing, sellers must submit certain financial documents:

2.1 Bank Account Details

  • Bank Account Statement: A recent bank statement or a cancelled cheque that shows the seller’s bank account details, including the account number and IFSC code.

2.2 GST Documents

  • GST Registration Certificate: A valid copy of the GST registration certificate. If the seller is exempt from GST, a GST Exemption Certificate or a declaration confirming the exemption status should be provided.

3. Product and Business Compliance Documents

Sellers must ensure that the products they are selling are legal, safe, and compliant with applicable regulations in India. In case the products are governed by specific regulatory bodies, the following additional documents may be required:

3.1 Product Licensing and Certifications

  • Product Safety Certifications: If you are selling products that require safety certifications (such as electronics, toys, etc.), provide relevant certifications or approvals from regulatory authorities.
  • Import/Export License: If your business involves the import or export of goods, provide a copy of the Import/Export License issued by the Directorate General of Foreign Trade (DGFT).

3.2 Trademark and Intellectual Property

  • Trademark Certificate: If your brand or business has a registered trademark, a copy of the Trademark Registration Certificate should be provided.
  • Copyright: If you sell products under copyright (e.g., original art, books, software), proof of copyright registration should be provided.

3.3 FSSAI License (for Food Sellers)

  • If you are selling food products, provide a copy of your FSSAI License (Food Safety and Standards Authority of India).

4. Contact and Verification Details

Sellers must provide accurate contact details for communication and verification purposes:

4.1 Contact Information

  • Phone Number: A valid phone number that can be used for communication.
  • Email Address: A valid business email address for official correspondence.

4.2 Identity Verification

  • A valid government-issued photo ID (Aadhaar, Passport, Voter ID, or Driver’s License) of the authorized signatory or business owner.

4.3 Authorized Signatory Details

  • If applicable, the authorized signatory (the person who has been authorized to represent the business) should provide a signed letter of authorization.

5. Additional Seller Obligations and Compliance

As part of the registration process, sellers are required to agree to the Edopt Ecom Solutions Terms and Conditions, Privacy Policy, and all other related policies. Failure to comply with these requirements may result in the rejection of the seller registration application.

6. Document Upload Guidelines

When uploading the required documents during the registration process, please ensure the following:

  • All documents should be clear, legible, and in a supported format (JPEG, PNG, PDF, etc.).
  • Ensure that no personal or confidential information is blurred or missing in the documents.
  • The document file size should not exceed [specify file size limits, e.g., 10MB] per document.

If any documents are incomplete, invalid, or unclear, the registration process will be delayed until the issue is resolved.

7. Verification Process

After submitting the required documents, our team will process your application. The verification process may take up to [specify number of days, e.g., 7-10 business days]. You will be notified of your registration status via email or phone. If your application is rejected or if additional documents are required, you will receive a notification to provide the necessary information.

8. Contact Us

If you have any questions or need assistance with the document submission process, please reach out to us via:

  • Email: [email protected]
  • Phone: 9319829367
  • Address: Flat no 05, Flat no 109, Block-G, Pankaj Tower, Comm Centre, Vikaspuri, West Delhi, New Delhi – 110018

9. Conclusion

By submitting the required documents, you confirm that the information provided is true, complete, and in compliance with all applicable regulations. You agree to update your documents as needed to remain compliant with the seller requirements on the Edopt Ecom Solutions marketplace.

Main Menu